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How To Make Archive Copies of Your iCloud Content

Jazz — Tue, 27 Feb 2024 16:01:08 +0000

How To Make Archive Copies of Your iCloud Content

(Make Archive Copies)Apple’s iCloud keeps copies of your synced data, but making consistent archives of your online content can be tricky. Here’s how to do it.

iCloud is Apple’s cloud service which allows you to share data across devices seamlessly. The idea is you can save data from apps that support it to iCloud, and those same apps on other devices can then sync the data that is stored on Apple’s iCloud servers.

In practice, this works, fairly well, but there have been issues with synchronization and keeping data uniform across devices since iCloud’s inception. Apple has tried to address these problems, but some users still report intermittent issues with iCloud today.

Technical Background

Under the hood, iCloud uses two Apple technologies to manage and sync data. The first is Core Data, which is a local database technology from Apple that allows apps to store data locally on devices.

The second technology is CloudKit, which is a web API and interface for storing shared data on Apple’s iCloud servers, which can then be accessed by applications that make calls to CloudKit APIs.

Behind the scenes in all of Apple’s operating systems are daemons that run silently and keep everything in sync. When an app makes a change to locally managed objects in Core Data, it can then cause the OS to push those changes to the CloudKit stores via API calls, which the OS daemons sense and use as signals for synchronization.

All of this works silently in the background to keep data in sync across both devices and on Apple’s iCloud servers.

iCloud Drive

Apple also offers iCloud Drive, which is an iCloud-based file storage and synchronization system. An Apple app called Files on iOS, iPadOS, and tvOS allows you to upload and synchronize files to designated folders. On macOS, iCloud Drive is managed by the Finder, in a folder named iCloud Drive.

Other Apple and third-party apps such as Pages, Numbers, Keynote, and others also support iCloud and iCloud Drive – allowing you to share and sync files directly from those apps.

For a third-party app to support iCloud or iCloud Drive, it must make use of the CloudKit APIs to synchronize files and data.

iCloud Sharing

Apple’s operating systems also support other built-in iCloud sharing across devices such as Photos, Contacts, Reminders, Calendar, Notes, and other apps. These are usually enabled or disabled in the Settings or System Settings app.

Third-party app iCloud toggle switches are also usually provided in the Settings app, and you can enable or disable an app’s iCloud support using these switches.

iCloud Backups

On iOS and iPadOS, the operating systems also support iCloud backups which you can turn on and off in Settings as well. When these are on you can select which apps you want to have backed up to iCloud, and which you don’t, also using standard toggle switches.

Apple has several articles on how to use iCloud and local backups on iOS, iPadOS, and Macs.

The major point to remember with these automated device backups, as Apple states, is that not all data on your devices gets backed up – in particular, data already stored in iCloud from apps doesn’t get backed up automatically.

Some data doesn’t transfer across devices on backup and restore if corresponding apps don’t support it. For example, for some data, you may be able to backup and restore data from one iPhone to another iPhone, but not necessarily from an iPhone to an iPad, unless the same apps across devices support the same data.

In iOS and iPadOS you also delete any backed-up data when you turn automatic backups off.

You can also back up some iCloud data by logging into your iCloud account on Apple’s iCloud website, and then exporting the data from each app on the web. For example, for Contacts data synced to iCloud across devices, you can log into your iCloud web account, select the Contacts app, then select “Export” from the popup menu in the upper right corner.

You can also view and manage most iCloud storage from Apple’s iCloud web interface by going to your iCloud homepage, clicking your account icon in the upper right corner, then selecting “iCloud Settings”, and then clicking “Your iCloud Storage” from the menu across the top of the page.

This lets you view storage for most shared iCloud app data, backups, and iCloud Drive.

To view your iCloud’s overall storage on iOS or iPad OS, go to System Settings->AppleID->iCloud->iCloud Storage->Manage. On the Mac it’s the same except that you use the Mac’s System Settings app.

If you turn on the “Optimize Mac Storage” radio button switch in System Settings, a full copy of all your iCloud Drive data will be stored on your Mac, assuming there is adequate local storage space.

iCloud App Storage

For each app you want to store data for in iCloud, turn on its switch in System Settings->Apple ID->iCloud. Starting with iOS 16.2, iPad 16.2, and macOS 13.1, there’s a switch at the bottom of the iCloud pane that also allows you to turn iCloud web access for all apps on or off:

macOS’s Local iCloud Drive Archive folder

On macOS, if you are using iCloud Drive storage for Mac apps, iCloud keeps a copy of all stored documents in a local folder called “iCloud Drive (Archive)” in your user folder. You can Option-drag files stored in this archive folder out to other Finder locations to make local copies of them.

This folder is a snapshot of all your iCloud Drive files at a given time. You can create several iCloud Drive archive snapshots.

Each time you sign in or out of your Apple ID, or turn iCloud on or off, your Mac makes a new iCloud Drive (Archive) snapshot folder and appends a number to the end of its name.

If you manually delete any copies of files in any of these archive folders, it doesn’t delete the copies stored in iCloud, it only deletes the local copies. These are essentially local backups of the iCloud-stored documents, not current synced versions.

If you want to manually sync any of these older archived documents back to iCloud, you’ll need to manually copy them back to the iCloud Drive folder in Finder, which will overwrite and sync any current version stored there.

iCloud Drive’s Restore

If you do accidentally delete something important and want to recover it, you’re in luck because iCloud makes restorable backups of your iCloud Drive files, for up to thirty days.

To do so, sign in to iCloud from your browser and click the small grid icon in the upper right corner. Then click “Data Recovery”. This displays the iCloud Data Recovery page.

Click “Restore Files”, “Restore Bookmarks”, “Restore Contacts”, or “Restore Calendars”. Click the files you want to recover and click “Restore” This adds the selected files back to your iCloud Drive.

For Bookmarks, Contacts, or Calendars, restored data will be copied back to those applications directly. For Files, a Restore Files popup window will be displayed.

Click the checkboxes next to each file you want to restore, then click the “Restore” button. This restores those copies of the selected files to your iCloud Drive.

Apple also has a page detailing how to recover and delete files and data from Mail, Notes, Reminders, Photos, Pages, Numbers, and Keynote.

iCloud Desktop and Documents setting

In macOS if you go to System Settings->Apple ID->iCloud->iCloud Drive, a popup window will be displayed with a “Turn On”/”Turn Off” button, and below that, an “Options” button. If you click the Options button, yet another popup window will be displayed which includes a “Documents” tab and a list of apps with checkboxes next to them.

For each checkbox you turn on in this list, that app’s documents will be stored and synced to and from iCloud Drive. This includes any third-party apps on your Mac that support iCloud Drive.

Select the apps whose files you want to sync to and from iCloud.

If you turn on the topmost checkbox, “Desktop & Documents Folders”, macOS will also sync all files and folders present both on the Finder’s Desktop and in the Documents folder in your user folder.

When iCloud does this, it also adds a small icon next to each synced file or folder in the Finder.

A cloud icon with a downward pointing arrow means that a file or folder exists in iCloud but not on your Mac. An upward-facing arrow means that the file or folder is stored locally on your Mac but not in iCloud.

No cloud or arrow icon means that the file or folder is both stored locally on your Mac and also synced to iCloud.

As long as the “Desktop & Documents Folders” checkbox remains on, you can Control-click, or right-click on any folder or file on the Desktop or in Documents, and select either Download Now or Remove Download from the menu.

The former downloads the copy from iCloud Drive, and the latter uploads the local copy to iCloud Drive.

Note that using “Desktop & Documents Folders” is different than turning on individual iCloud drive radio button switches in the System Settings iCloud Drive pane itself.

The former copies files directly from the Desktop and Documents folders, and the latter causes individual app data to be synced, which may or may not be filed, depending on the app.

If you turn on the “Optimize iCloud Storage” radio button in the iCloud pane, iCloud tries to intelligently choose which files to download or store in iCloud based on the amount of local storage available on your Mac’s Startup Disk.

One thing to be aware of about using “Desktop & Documents Folders”, is that once you turn it on and iCloud has synced files in those folders, turning it back off again will delete all those files and folders from your Mac, but not from iCloud.

You won’t lose your data completely, but turning it off will remove all those files from your Mac locally.

To get the locally deleted files and folders back on your Mac, you’ll need to turn “Desktop & Documents Folders” back on, then re-download everything from iCloud Drive to your Mac – which may be a time-consuming process if those folders contain lots of files.

You can also view which files and folders are currently in iCloud Drive, or synced to iCloud Drive by opening a new Finder window and selecting iCloud Drive from the sidebar on the left:

The cloud icon with a downward pointing arrow means the item is stored in iCloud but hasn’t been downloaded to your Mac yet.

Photos and Notes

The macOS Photos app has a control in its Photos->Settings window which allows you to download copies of all your photos stored in iCloud to your Mac. To do so, the “iCloud Photos” checkbox must be already turned on, and photos synced to iCloud.

To download local copies, check the “Download Originals to this Mac”.

Selecting this option downloads local copies of all your photos stored in iCloud and stores them in your local Photos app photo library – which is usually stored on your Mac’s Startup Disk in the Pictures folder inside your user folder, in a file named “Photos Library. photos library”.

You can Option-drag this file in the Finder to make a copy of it, and later re-import it back into the Photos app by selecting File-Import

Unfortunately for Apple’s Notes app, there is no built-in or official way to make copies of all your Notes data, nor is there any Notes import/export feature, other than saving everything in the currently selected note to a single exported PDF file, which is less than ideal.

To make backups of your Notes data, you have to either copy each note item and paste it elsewhere, or drag each note item to the Desktop, which only creates a Finder text clipping of that one item.

While there’s no unified way of making backups of your iCloud data, it’s not that difficult once you know how. Perhaps in the future, Apple will add a more robust and automatic backup mechanism to all iCloud features, across all apps, which would make using iCloud all the more compelling.

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How to save your iPhone Messages to iCloud

Alex — Mon, 26 Feb 2024 09:59:00 +0000

How to save your iPhone Messages to iCloud

(Save your iPhone Messages to iCloud) A lot of important conversations happen over text. These conversations could be sentimental or practical, but either way, you can’t afford to lose. This is why saving your iPhone messages is important. And one of the best ways to save your iPhone messages is using iCloud.

With iCloud, if you switch to a new iPhone, your messages will still be there. This will also be helpful if you lose your phone and want to make sure your messages are safe.

If you’re wondering how to save messages to iCloud, this tutorial will show you.

Step 1: Open your iCloud settings

To open your iCloud settings, head to the Settings app and tap on your name at the top. Then, scroll down to iCloud and tap this.

Once here, you will see your iCloud settings, showing what you are and aren’t saving to iCloud. Before you start syncing your messages to iCloud, check to make sure you have enough storage space at the top of the screen. Messages can take up a lot of space, especially if there are voice and picture messages you are trying to save.

If you’re running low on space, you can claim free temporary storage from Apple if you’re switching devices. Otherwise, we’ve got plenty of tips for freeing up iCloud storage.

Step 2: Save your Messages to iCloud

In your iCloud settings, you will see a list of features you can save to iCloud. Scroll down to Messages and tap it to turn it on. In most cases, this is off by default.

After some time has passed, head back to the iCloud settings and see if your messages had any trouble syncing. The reason for double-checking is that a notification will appear if there was a problem.

If it worked, you’ll see a green bar at the top where it shows you your storage, depending how much storage your messages take up. If you don’t see any notifications and the Messages button is still turned on, you can rest assured that they synced already.

Save your Messages and your Memories

iCloud is a helpful tool that can save your photos, but saving your text messages is also important. With so much said over text, you’ll want to ensure you don’t lose anything when you switch iPhones.

By taking the steps to save your iPhone’s messages to iCloud, you won’t have to worry about losing them again.

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How to move your data to a new iPhone

Alex — Wed, 07 Feb 2024 15:08:01 +0000

How to move your data to a new iPhone?

(move your data to a new iPhone) If you’re moving from an old iPhone to a new iPhone 14, there are steps you need to take to make sure all of your data comes with you. Here’s how to get it done.

You can set up a new iPhone as exactly that, a completely new iPhone without any previous data like documents, or settings such as email accounts. That’s what you have to do if it’s your first smartphone, and you might want to do it even later.

It’s not what you have to do when you’re coming from Android, though. Since 2018, Apple has had you covered there with its Android app, Move to iOS.

But most of the time, when you are switching to a new iPhone, you want it to have all of your data, all of your stuff, that was on the old one. Since that does range from photos to credit cards in Wallet, and from a hundred options like Focus Modes and ringtones, you need help.

Broadly, what you do is prepare the old phone — by making a backup of the data on it, for instance — then during the setup of the next one, you transfer that data.

The first thing to do

If you have an Apple Watch paired to your old iPhone, unpair it right now. Trust on us this one, you can end up in knots if you haven’t unpaired it before, say, giving that old iPhone away.

Plus you want your Watch to work with your new iPhone, and that means having all of the Watch’s data survive the transfer, too. And the only way to make a backup of your Apple Watch data is to unpair it from your iPhone.

Unpair your Apple Watch from your old iPhone

Apple Watch does get backed up periodically anyway, but when you unpair it, you force a backup to be made at that moment. Depending on whether you have music and podcasts stored on the Watch, it could take a few minutes, but it’s essential.

Backup your old iPhone

Follow the addROM guide to backing up your iPhone for all of the details, and especially for how you choose between backing up to your Mac or to iCloud.

The short version is that both are so similar now that you are unlikely to notice a difference. But the even shorter version is that you should back up to both.

The best way to move to the new iPhone

The best way is the one that Apple will prompt you to do, a method called Quick Start.

Turn on the new iPhone and place it next to your old one. Just as iPhones recognize, for instance, AirPods, so the two phones will spot each other.

Your old iPhone will ask if you want to use your current Apple ID to set up the new iPhone. It is.

Or if it isn’t, if you want to start using a different Apple ID on the new iPhone, be absolutely sure that’s what you want. For you can’t later merge Apple IDs, and you’ll also be better off setting up this iPhone as a completely new one.

Next, you will be prompted to confirm that this new iPhone is the one you want to transfer to, and that’s done in a very Apple Watch-like way. Just as introduced with the Watch, you are required to hold the new iPhone so that its camera can see an animation on the old one’s display (move your data to a new iPhone).

When that’s done, you will get a prompt on the old phone saying Finish on New iPhone.

The quickest of Quick Starts

Next you’ll be prompted to tap on Transfer Data from iPhone. Apple expects that to be what you want and it can be, but because you’ve made a recent backup, you have other options.

In fact, tap on the words Other Options. When you do that, you’re offered the choice of transferring your data via you recent iCloud backup, or from a backup on your Mac.

If you backed up to your Mac, plug the new iPhone in to that and choose to transfer data that way. This will be the fastest, though you may only notice that if you have a lot of data to transfer.

Or you could choose to transfer from the iCloud backup. In that case, you’ll be shown a list of the last few backups and naturally you should chose the most recent.

Device to Device transfer

Alternatively, you could just tap on that Transfer Data from iPhone. In that case, the new iPhone will copy data directly from the old one, over your Wi-Fi network.

You could have a lot of data to transfer and if you have, don’t expect this to be fast. If you’re going from a 1TB iPhone 13 Pro Max to a 1TB iPhone 14 Pro, and you’ve filled that storage, do this overnight.

The end result is all that matters

Whichever way you choose to transfer your data, the result is that your new iPhone has everything that your old one did. It may have taken a time to get every bit of data across, but you can now use the new iPhone exactly as you did the old one.

You just need to also paid your Apple Watch with it (move your data to a new iPhone).

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How to move your data and apps to a new iPad

Alex — Tue, 06 Feb 2024 15:04:47 +0000

How to move your data and apps to a new iPad?

(move your data and apps to a new iPad) When you buy your first-ever iPad, Apple makes it particularly quick and easy to get going. As soon as you get your second, though, then you need to take these certain steps to get the new one working just how you like.

You could swap to a new iPad and give the other away, or store it somewhere as a spare. You could set both the new and old up identically, with the same apps arranged in the same places on your homescreen, and all with precisely the same settings and documents.

Or, you could choose to devote one iPad for certain tasks, and the other for something else. Such as if you do have an iPad Pro, perhaps you could use that for work and now add something like a n iPad mini that you chiefly read on for pleasure.

The different ways of setting up an iPad

Aside from setting up your first-ever iPad, that’s three different options to think about. Replacing the old iPad entirely, setting up a twin, or setting up the new iPad as a separate device.

Whatever you do, and however many iPads you use, you need to sign in to each one with an Apple ID. In theory there’s nothing to stop you creating a new Apple ID for every iPad, iPhone and Mac you own, but that way lies madness.

You cannot recombine Apple IDs later and you will forever lose track of which account has which email on it.

So regardless of how you plan to use this new iPad, you should add it to your current Apple ID. Beyond that, you also most definitely need to backup your old iPad.

Backup your old iPad to a Mac

Back up your old iPad first

If you’ve been around Apple devices for long enough, you know that there used to be an issue over whether you backed up your iOS device to iCloud or to a Mac. There isn’t as much any more. You can choose whichever is convenient for you.

The real difference is that if you backup an iPad to a Mac, then everything on it gets backed up, including your apps and any media such as books or video. If you backup to iCloud, it’s your settings that get stored, not the content.

This needn’t be significant as if you backup to iCloud and then restore from it, your iPad will re-download all the apps and all the content that you had.

Inevitably, that’s going to be slower than restoring everything from a Mac, though. So the Mac is best option, but iCloud now works fine enough.

Whichever way you do it, back up even if you intend to use the new iPad as a separate device. On the one hand, it’s good to make regular backups anyway. But on the other, it’s easiest to use a backup to put all your old apps on the new iPad at once — and then remove any you don’t want.

How to back up your old iPad on a Mac

Plug the iPad into your Mac
Open a Finder window and click on the iPad’s name
Choose either Back up your most important data on your iPad to iCloud
Or choose Back up all the data on your iPad to this Mac
Click Back Up Now

How to back up your old iPad without a Mac

Open Settings on your iPad
Tap on your name at the top
Tap iCloud
Choose iCloud Backup
Tap Back Up Now

In either case, you now have a backup of your iPad which will speed setting up your new one considerably. Next you need to prepare that new iPad.

How to set up the new iPad

Begin the process by using what Apple calls Quick Start, first introduced with the iPhone 8 and iOS 11.. Place your new iPad beside your old one, and turn both on.

After a moment, the new iPad should recognize that you have an existing one, and it will offer to use the Apple ID associated with that older device. Tap Continue to accept that and then hold the new iPad over the old one.

Backup your old iPad to iCloud

An animation will appear on the old device. Hold the new iPad over it so that the camera shows you the animation on the screen. When it appears, tap on Finish on New iPad.

You’ll have to manually enter your Apple ID and password on the new iPad, to make sure that it is you doing this. And then you’ll have to go through the setup steps of adding Face ID or Touch ID on the new device.

Restore all your apps

This has effectively made the new iPad yours, in that it has your Apple ID on it. Go the rest of the way and have the App Store reinstall all of your apps — which you do through the restore process.

Your new iPad will offer you the option of reinstalling apps, and restoring data and settings from the backup you just made, and this is always the fastest route. Tap to choose this and you’ll be shown a list of recent backups with their dates.

Pick the latest one by taping on the most recent date. Then just wait for your iPad to do the restore. This may take some time, depending on the size of the apps you’re reinstalling.

Finish setting up the new iPad

Once all of your apps are on the new iPad, you could go through removing any you don’t want on it. Equally, you could now go to the App Store to add any that you haven’t got on your old iPad.

In practice, you’re going to find that it’s best to do this over time. Don’t delete any apps until you’ve used the iPad for a while and learned what you really do or don’t want on it.

Finish with the old iPad

If you’re keeping the old iPad, you’re done. The two machines will work perfectly together, and you’ll keep forgetting which one needs charging up.

However, if you’re going to get rid of that iPad — either by selling it to a stranger or giving it to a family member — you must do certain things. Basically, you’re removing your Apple ID and returning the old iPad to its out-of-the-box state.

How to remove your data and iCloud user ID from your old iPad

Back up your old iPad again to be sure
Go to Settings and tap on your name
Scroll to the bottom and choose Sign Out
Go back to Settings and chose iTunes & App Store
Tap on your Apple ID and choose Sign Out
Go back to Settings and now choose General, Reset, Erase All Content and Settings
If prompted, enter your Apple ID and password

Now your old iPad is ready for someone else to set up as their own. And your new one is ready for you to work on (move your data and apps to a new iPad).

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